Job Description

Spiritual Formation Coordinator

MUST DO

• Serve as the strategic partner and the go-to person for the Spiritual Formation Team to rely on.

RESPONSIBILITIES

• Anticipate the needs of the Spiritual Formation Director and proactively present solutions.
• Own the Spiritual Formation Team calendar and proactively plan for upcoming events and ministry seasons.
• Serve as the “Gatekeeper” and be the main point of contact between the Spiritual Formation Team and all other WGM ministry and support teams.
• Serve as the Project Manager for seasonal projects (Bible Studies, Summer studies, etc.).
• Responsible for the creation and implementation of communication strategies for all COTMU programs (email cadence, announcements, etc.).
• Create, implement, and manage systems to support COTMU programs, including, but not limited to, Microsoft Teams file storage, scholarship process, payment management system, etc.
• Assist the Spiritual Formation Pastors in building and managing volunteer teams for ministry environments.
• Responsible for the purchasing of all necessary food and supplies for COTMU programs.
• Manage all Rock-related groups, including current classes, applications, and registrations for new classes.
• Oversee the set-up/tear-down process for all COTMU environments.
• Prepare materials/agendas for meetings, attend and record notes, and ensure meetings stay on task and are productive and efficient.
• Assist the team with administrative duties, including, but not limited to, calendar management, responding to emails, high-level priorities, organizing meetings, budgeting, purchasing, receipt coding, and other related duties.

REQUIREMENTS

• 2-3 years of experience in a similar role (Executive Assistant)
• Passionate about biblical-theological education in the local church
• Strong organization and administrative skills
• Ability to maintain confidential and sensitive information
• Ability to work well and effectively with a team
• Proactive problem solver with the ability to juggle multiple projects
• The ability to go with the flow but also bring structure where needed
• A systems wizard who loves to connect processes to building healthy ministries
• Proficient in Microsoft Office Suite (Word and Excel)

WORK SCHEDULE

• 40 hours per week
• Monday – Thursday, 9:00 AM – 5:00 PM, Friday is a flex day
• Additional hours required during COTMU programs

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